May 4, 2020
5 min read

How to evolve into a Modern Workplace with Microsoft 365

We live in an era of change at a pace completely unparalleled throughout our time on this planet. Everything we see and do is now viewed as a starting point rather than a final product or solution. Our children will grow up with capabilities that we haven’t yet imagined, and we will continue to evolve at a frightening pace. That's what modern workplace is all about.

What’s exciting though, is that as our world gets smaller, we are better connected, and we have access to more advanced technological capability, the traditional way of working is now evolving into something new and so much more exciting. Our workplace is no longer a cubicle, nor is it an office if we don’t want it to be. It can be a home, a beach, a soccer field or a tennis court. It can be a school day excursion to a train yard with the kids, or it can be a man-cave with the football on in the background. 

Read also: Microsoft Modern Workplace

The idea of a modern workplace 

Businesses are facing a continually changing set of employee expectations, a widening skills gap, more diverse and globally distributed teams, and an increasingly complex threat environment. These pressures require businesses to have a responsive, modern workplace to meet their changing business needs. Businesses must now work on providing seamless communication, multi-device experiences, and keeping assets safe with intelligent security. 

By using Microsoft 365, which includes Office 365, Windows 10 Enterprise, and Enterprise Mobility + Security to empower employees and present IT as a service. Microsoft 365 offers productivity and collaboration tools that support modern work styles, enable digital transformation, and protect your business assets. 

A modern workplace with Microsoft 365 

With the rise of remote working and virtual distributed teaming, it is more crucial than ever to provide tools that facilitate work, make it intuitive and digitally enabled. At the same time, we all know that tools may be a double-edged sword because when used inappropriately, they can distract and decrease the team’s productivity. Luckily, there is a way to overcome it and to get the right tools that work as a hub for teamwork.  

Microsoft 365  

Microsoft 365 is an all-in-one comprehensive platform that consists of Office 365, Windows 10 Pro, and Enterprise Mobility + Security. It’s suitable particularly for SMBs that want to set up their work environment as fast as possible.    

Office 365  

Office 365 is a robust and easily accessible collaboration and communication platform hosted in the cloud. It contains fully installed web, mobile, and desktop apps, including Word, Excel, PowerPoint, OneNote, Outlook, OneDrive, SharePoint, Microsoft Teams, and more, depending on the chosen plan (for home, for business, for education).   


SharePoint is a homepage for your company. Your team can discover the content they need, company updates and notes, manage their daily routine; create lists, documents, document libraries, and more.   


OneDrive is an all-in-one cloud service, perfect to store, sync, share and access files from any device, in a secure way.   

Microsoft Office: The most popular tools  

Word (word processor), Excel (spreadsheet editor), and PowerPoint (presentation program) are highly efficient best-in-class web and desktop applications, used worldwide.    

Microsoft Teams  

Microsoft Teams is a hub for teamwork. Different teams can use different channels and chats to communicate, share files, and stay in touch with company news. Synchronized with Outlook, Microsoft Teams allows scheduling meetings and having calls and videoconferences.  


Yammer is a company’s social network. It is a communication tool that can also work as a knowledge base and an internal social media site.   


Outlook puts email, contacts, calendar, and tasks together, in one place. It allows previewing a LinkedIn profile of people you contact and to upload attachments directly from OneDrive. 

The magic of a modern workplace with Microsoft 365  

The modern workplace is evolving at lightning speed, with distributed teams, brand-new business models, and complex security issues. The right digital tools connect and support employees, wherever they are, to encourage productivity, engagement, and collaboration. Learn more about how Microsoft 365 powers our global, modern workplace with one bundle of products. 

If you’re ready to explore more of Microsoft 365 in even greater depth right now, you can take advantage of our Microsoft certified professionals.    

Definity First enables you to customize Microsoft assets to accommodate your unique needs, take on more complex change projects, and provide access to take maximum advantage of the Microsoft tools. You can get support directly from us to help build your practice.  

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